Experts' Guide: Content Creation with Muuvment IQ Doc Consult

1. What is Muuvment IQ Doc Consult?

Muuvment IQ Doc Consult enables you to interact with multiple documents through a chat-like interface, delivering responses and outputs based on your requests or queries.

2. What Muuvment IQ Doc Consult can do for you?

Doc Consult can support you in creating deliverables such as:

extracting key information from the document in response to your question or request
creating content for press releases
creating content for social media campaigns
communication guides, and more from your selected documents.

To help you make the best use of the tool, we have provided guidance for reference.

3. How to use Muuvment IQ Doc Consult

Step 1 - Go to Doc Consult Home page

Go to muuvment.com/ai/home, choose Doc Consult

Step 2 - Welcome to Doc Consult page

Step 3 - Select documents

Identify the documents to use
- Consider the available documents for use as inputs. Select and upload PDF documents containing the relevant information for the AI assistant to reference when generating the desired output. Here are some of the documents you can use.
  - Company or departmental reports (PDF reports like financial, sustainability , marketing, CSR, carbon emission, etc)
  - Company policy documents
  - Meeting transcripts and notes
  - Other various resources and data inputs
Select from existing documents or upload new documents that you want to extract information.

Select the documents. You can search by company or by name. Click Continue.

Step 4 - Ask a question or write prompt instructions to Doc Consult

Choose document to interact
- Tick to select the documents
- Untick to deselect the document

Click on the eye icon to view the document

Click the "eye" icon to view documents

Document view

Begin interacting with the selected document.
- Define your objectives. Begin by clearly defining your goals when creating prompt instructions for interacting with the document(s). Below are few examples of company goals.
  - Sustainability: Reduce the company's carbon footprint over the next three years by optimising transportation, supply chains, and waste reduction.
  - Employee engagement: improve employee engagement scores within one year through better internal communication and wellness programs.
  - Brand awareness: Increase brand recognition through targeted marketing campaigns.
Write or create an effective prompt instruction to have a better output (refer to 4. Guide in creating prompt instructions)
- Begin drafting your prompt instructions in a separate planning document. Once ready, copy and paste your prompt instructions into Doc Consult. Alternatively, you can write your prompt instructions directly in the tool.
- Use the command SHIFT-ENTER to insert line breaks, if you need to make additional edits before clicking the send icon.
- Once the prompt instructions are clear, click the send icon .

Tips:

To ensure high-quality results, it is advisable to begin by providing context and clear guidance on the desired outcome. Share the necessary information as you would with any assistant you are collaborating with for the first time.

Step 5 - Review AI responses and continue with the consulting process

Review AI-generated responses and proceed with the consulting process, ensuring accuracy and relevance at each step.

Note: AI can also make mistakes, check important information.

Here is the AI-generated responses based on the given prompt instructions.

Facebook Post: AI output response

LinkedIn Post: AI output response

Start a new consultation

Click 'Start a New Consultation' whenever new prompt instructions or a different topic is being created.

4. Guide in creating Prompt Instructions

Create or write effective prompt instructions in Doc Consult (see below 5. prompt examples as a reference guide).

Here are some of the tips in writing:

Define Clear Objectives: Determine what you want to accomplish with the prompt.
Specificity and Clarity: Make your prompts as specific and clear as possible. Having generic prompts will yield different responses versus a specific one..
Length and Structure: Keep prompts concise yet comprehensive. Structure them in a logical order to ensure clarity.
Use of Context: Provide necessary context within the prompt. Background information or specific details can guide the AI to generate better responses. It can include background information, tone, or setting.
Understand the Audience: Know who will be interacting with the AI and tailor the prompt accordingly. Consider language, complexity, and context that will be most effective for your target audience.
Leverage Examples: Show examples of desired outcomes if possible. This can guide the AI’s understanding of what is expected.
Use Structured Prompts:
- Bullet Points: For multiple questions or complex information, use bullet points to organise the prompt.
- Step-by-Step Instructions: When seeking procedural information, break down the request into clear, sequential steps.
Testing and Refinement: Test different versions of your prompts and refine them based on the outputs.
Anticipate Ambiguity:
- Clarify Potential Confusions: Identify areas where misinterpretation could occur and provide clarifications.
- Follow-Up Questions: Include follow-up prompts or sub-questions to cover different aspects of the main query.

5. Prompt Instruction examples

Use the example below as a reference guide to create or write effective prompts in Doc Consult. You can modify or adjust the prompts as needed to suit your requirements. Review the AI-generated responses carefully to ensure they align with your expectations and requirements.

Qualification for CSRD reporting (Corporate Sustainability Reporting Directive)

1. Prompt example: Analyze the company's qualification for CSRD Reporting

Please analyze whether the company qualifies for Corporate Sustainability Reporting Directive (CSRD) reporting and provide your assessment based on the information available in the document. The CSRD requires the following types of organizations to comply:

Large Public Interest Entities (PIEs): This includes listed companies, banks, and insurance companies with more than 500 employees.
Large Companies: Companies that meet at least two of the following three criteria:
1.More than 250 employees. 2. A net turnover of more than €40 million. 3. Total assets exceeding €20 million.
Listed Small and Medium-sized Enterprises (SMEs): SMEs that are listed on regulated markets, although they will have a longer phase-in period to comply with the requirements.
Non-EU Companies: Non-EU companies with substantial activity in the EU, specifically those generating a net turnover of more than €150 million in the EU and having at least one subsidiary or branch in the EU.

Create a training module to educate staff about company's ESG reports and understand CSRD (Corporate Sustainability Reporting Directive) requirements.

Note:

Upload all relevant company reports and resources including the new policy on CSRD (Corporate Sustainability Reporting Directive).
Identify key elements to be included in the training module
Create specific prompts on each section to guide Document Consult in generating accurate, relevant content.
Tips: You may run each prompt per section/topic on Document Consult of the training module to have better responses.

1. Prompt example: Create a training module to educate staff about company's ESG reports and understand CSRD (Corporate Sustainability Reporting Directive) requirements.

Prepare a comprehensive, engaging, informative training module to educate staff about the company's ESG (Environmental, Social, and Governance) reports and familiarize the staff with the new CSRD (Corporate Sustainability Reporting Directive) requirements. Observe formatting guidelines by using clear and engaging language, and ensure factual accuracy and consistency.

The module should include the following key elements:.

Introduction and Objectives: Create a detailed introduction for a training module that welcomes staff and outlines the objectives of the training on the company's ESG reporting and the new CSRD requirements. Emphasize the importance of sustainability and clear communication in compliance.
Understanding of ESG/Sustainability for the Company: Provide a comprehensive overview of ESG (Environmental, Social, and Governance) principles specific to the company. Explain why sustainability is critical for the organization and how ESG reporting aligns with the company values. Understand the company's sustainability goals and how they align with global standards. Recognize the importance of sustainability in business practices. Include examples of current ESG initiatives.
Introduction to CSRD: Write a detailed introductory segment explaining the Corporate Sustainability Reporting Directive (CSRD). Highlight the main goals and purpose of CSRD and how it fits into the company's compliance and reporting framework.
Detailed Overview of CSRD Requirements: Create a detailed overview of the CSRD requirements, focusing on the key components relevant to the company. Explain the specific reporting standards, timelines, and compliance expectations.
Employee Roles and Responsibilities: Provide and outline the specific roles and responsibilities of employees in meeting the ESG and CSRD requirements. Provide department-specific examples of how each team contributes to sustainability reporting and compliance.
Future Trends and Continuous Learning: Provide and discuss future trends in ESG and sustainability reporting, particularly those affecting the industry. Emphasize the importance of continuous learning and staying updated with evolving regulations and best practices in ESG reporting.
Communication Strategies: Describe effective communication strategies for ESG reporting in the company. Highlight the importance of clarity and consistency in communicating the sustainability efforts and compliance both internally and externally.
Summary Key Takeaways: Summarize the key takeaways from the training module based on the company's ESG and CSRD documents. Provide a concise review of the main points covered, including ESG principles, CSRD requirements, employee roles, and communication strategies.
Action Plan: Develop an action plan template for employees to follow after completing the training. Include steps for implementing the company's ESG initiatives, meeting CSRD requirements, and ongoing evaluation of the sustainability efforts. Base the action plan on specific company initiatives outlined in the documents.
Closing Remarks: Craft closing remarks for the training module that reinforce the importance of ESG and CSRD compliance. Encourage employees to apply what they have learned and contribute to the company's sustainability goals.

Create a social media campaign focusing on Climate topics.

1. Prompt example: Climate Awareness (Facebook, LinkedIn, Instagram)

Create a social media post on each platform and observe the tone for Facebook (informative, friendly, conversational tone), LinkedIn (professional and authoritative tone) and Instagram (engaging, inspiring tone) on climate to raise awareness. The post includes: the company’s contribution to climate efforts and initiatives, alignment with SDG goals, indicating the SDG goal number, providing specific examples of the company’s achievements in reducing carbon footprints, conserving resources, or implementing green technologies, and highlighting collaborations and partnerships that have contributed to your climate efforts and what the company has contributed or plan to do to support. Provide a call to action to encourage participation and make the content relevant, clear, and easy to understand without jargon, and tie it to current climate issues and trends.

2. Prompt example: Global warming (Facebook, Linkedin, Instagram)

Create a social media post on each platform and observe the tone for Facebook (informative, friendly, conversational tone), Linkedin (professional and authoritative tone) and Instagram (engaging, inspiring tone) on global warming which includes the following: Causes of Global Warming, Greenhouse Gases and Their Impact, Effects of Global Warming on Wildlife, Solutions to Combat Global Warming and what the company has contributed or plan to do to support. Provide a call to action to encourage participation and make the content relevant, clear, and easy to understand without jargon, and tie it to current climate issues and trends.

3. Prompt example: Environmental Impacts (Facebook, Linkedin, Instagram)

Create a social media post on each platform and observe the tone for Facebook (informative, friendly, conversational tone), Linkedin (professional and authoritative tone) and Instagram (engaging, inspiring tone) on environmental impact which includes the following: Deforestation and Reforestation, Air and Water Pollution and Biodiversity Loss, Impact of Industrial Activities on the Environment and what the company has contributed or plan to do to support. Provide a call to action to encourage participation and make the content relevant, clear, and easy to understand without jargon, and tie it to current climate issues and trends.

4. Prompt example: Social and Economic Impacts (Facebook, Linkedin, Instagram)

Create a social media post on each platform and observe the tone for Facebook (informative, friendly, conversational tone), Linkedin (professional and authoritative tone) and Instagram (engaging, inspiring tone) on Social and Economic Impacts which includes the following: Effect of Climate Change on Communities, Economic Costs of Climate Change, Climate-Related Displacement and Migration, Climate Justice and Equity and what the company has contributed or plan to do to support. Provide a call to action to encourage participation and make the content relevant, clear, and easy to understand without jargon, and tie it to current climate issues and trends.

5. Prompt example: Governance and Policy (Facebook, Linkedin, Instagram)

Create a social media post on each platform and observe the tone for Facebook (informative, friendly, conversational tone) , Linkedin (professional, authoritative tone) and Instagram (engaging, inspiring tone) on Governance and Policy which includes the following: National and International Climate Policies involving mechanisms, policies, and regulations that organizations and governments implement to address climate-related issues, Role of Governments in Climate Action, Corporate Responsibility and ESG (Environmental, Social, Governance) Standards which includes corporate governance and sustainability reporting and what the company has contributed or plan to do to support. Provide a call to action to encourage participation and make the content relevant, clear, and easy to understand without jargon, and tie it to current climate issues and trends.

6. Prompt example: Carbon emission reductions (Facebook, Linkedin, Instagram)

Facebook Prompt:

Generate an informative and engaging Facebook post about carbon emission reductions. The post should include, introduction to grab attention, Key statistics or facts about carbon emissions and their impact, Practical tips or methods for reducing carbon emissions, A call-to-action encouraging readers to share their own tips or commit to reducing their emissions and Relevant hashtags and a visually appealing image or infographic. Ensure the tone is informative yet conversational.

Linkedin Prompt:

Generate an professional and informative Linkedin post about carbon emission reductions. The post should include: introduction to grab attention, key statistics or facts to highlight the importance of the issue, solutions or strategies businesses can adopt to reduce their carbon footprint, a call-to-action encouraging businesses to share their sustainability and. Relevant hashtags and a professional image or infographic. Maintain a professional and authoritative tone.

Instagram Prompt:

Generate an eye-catching and informative Instagram post about carbon emission reductions. The post should include: introduction to grab attention, important statistics or facts about carbon emission, actionable tips or habits to reduce carbon footprint, a call-to-action encouraging followers to participate or share relevant hashtags and a visually appealing image or infographic. Ensure the tone is engaging and inspiring.

7. Prompt example: Climate-related goals and targets (Facebook, Linkedin, Instagram)

Create a social media post on each platform and observe the tone for Facebook (informative, friendly, conversational tone), Linkedin (professional and authoritative tone) and Instagram (engaging, inspiring tone) on Climate-Related Goals and Targets which include the following: short-term and long-term climate goals, progress towards achieving set targets, alignment with international climate agreements (e.g., Paris Agreement) and what the company has contributed or plan to do. Provide a call to action to encourage participation and make the content relevant, clear, and easy to understand without jargon, and tie it to current climate issues and trends.

8. Prompt example: Community engagement and education (Facebook, Linkedin, Instagram)

Create a social media post on each platform and observe the tone for Facebook (informative, friendly, conversational tone), Linkedin (professional and authoritative tone) and Instagram (engaging, inspiring tone) that promotes community engagement and education that has the following elements: Efforts to engage and educate employees and the community on climate issues, the outreach programs and partnerships with community organizations, and the support for climate education and awareness campaigns and what the company has contributed or plan to do. Please provide a call to action to encourage participation and make the content relevant, clear, and easy to understand without jargon, and tie it to current climate issues and trends.

9. Prompt Example: Climate risk management (Facebook, Linkedin, Instagram)

Create a social media post on each platform and observe the tone for Facebook (informative, friendly, conversational tone), Linkedin (professional and authoritative tone) and Instagram (engaging ,inspiring tone) on climate risk management which includes the following: assessment and management of climate-related risks, the strategies to mitigate the impact of climate change on operations and supply chains, and Insurance and financial instruments to protect against climate risks and what the company has contributed or plan to do. Please provide a call to action to encourage participation and make the content relevant, clear, and easy to understand without jargon, and tie it to current climate issues and trends.

10. Prompt example: Employee Involvement (Facebook, Linkedin, Instagram)

Create a social media post on each platform and observe the tone for Facebook (informative, friendly, conversational tone), Linkedin (professional and authoritative tone) and Instagram (engaging ,inspiring tone) on employee involvement on climate initiatives which includes the following: Programs to involve employees in sustainability and climate initiatives, Internal campaigns and incentives for reducing personal carbon footprints, Training and development on climate-related topics for employees and what the company has contributed or plan to do. Please provide a call to action to encourage participation and make the content relevant, clear, and easy to understand without jargon, and tie it to current climate issues and trends.

Write short email to local community partners.

1. Prompt example: Write an email to local community partners

Write an email to our local community partners based on the company’s report. Email tone and style should be warm, friendly, informative, collaborative, concise, and clear. Observe formatting guidelines by using a clear and engaging language, keep it concise and focused, ensure factual accuracy and consistency. The email should follow a structure containing:

Begin with a greeting and brief introduction of the purpose of the email. Provide a clear presentation of the key performance highlights from the past periods, focusing on achievements that impact the local community and showcase the company’s progress. Highlight the organization's key commitments and goals for the upcoming periods, emphasizing the impact these commitments will have on the local community and environment. Incorporate timelines and specific goals. Acknowledge the community partners for their ongoing support and collaboration and recognize any specific contributions made by the community partners. Conclude with a call for continued partnership and a positive closing statement. Provide contact details for follow-up questions or further discussions.

Create a press release publication on company's ESG report.

1. Prompt example: Create a press release that announces the publication of the company’s new ESG (Environmental, Social, and Governance) report.

Create a press release that announces the publication of the company’s new ESG (Environmental, Social, and Governance) report, emphasizing the company’s commitment to DEI (Diversity, Equity, and Inclusion) and its emissions disclosures. Observe formatting guidelines by using a clear and engaging language, keep it concise and focused, ensure factual accuracy and consistency.

The press release should effectively communicate the key points of the ESG report, with particular emphasis on DEI (Diversity, Equity, and Inclusion) and emissions disclosures, in a way that resonates with stakeholders and the public, encouraging them to engage with the report and the company’s initiatives.

Key elements to include and structure:

Briefly introduce the company and the purpose of the press release, Mention the release of the new ESG report and provide a powerful headline and subheadline.
Explain the importance of the ESG report in the current business and social climate. Discuss how the company’s DEI and emissions efforts align with broader industry trends and regulations. Mention any partnerships or collaborations supporting these initiatives.
Highlight the company's DEI initiatives and achievements. Mention specific programs or policies implemented to promote DEI. Include quotes from leadership about the importance of DEI in the company.Provide any relevant statistics or success stories showcasing DEI impact.
Explain the company’s commitment to environmental transparency. Highlight significant findings and data on emissions reductions. Mention any goals or targets set for future emissions reductions.Include any innovations or strategies employed to reduce emissions.
Encourage stakeholders, investors, and the public to read the full ESG report. Provide information on where and how to access the report. Include contact information for media inquiries and further information.
Provide a brief overview of the company, its mission, and its history. Include the company’s commitment to ESG principles.
Include contact information for media inquiries and further information.

Create a press release on sustainability

1. Prompt example: Create a press release on sustainability

Create an effective press release for the company focused on sustainability. Observe formatting guidelines by using a clear and engaging language, keep it concise and focused, ensure factual accuracy and consistency. The press release should effectively communicate the key points of the ESG report and company initiatives to various stakeholders.